Do You Ever Feel Like A Dog At The Track Who Can’t Catch The Rabbit? Does It Feel Like A Never Ending Struggle In Your Home Care Agency?

Kenyon HomeCare Consulting • March 3, 2021
 We have all seen the dog races at the track. The greyhounds work so hard to get the rabbit and it just doesn’t happen. It can feel that way in the day-to-day at our agencies. You try to do everything right and yet clinical outcomes just aren’t there. You try to successfully recruit and retain employees, but they just don’t stay very long. Finally, you have tried to cut costs where you can and still you are struggling to make a profit margin. Maybe it is time to quit chasing the bunny and let a home care consultant take a look.

5 Reasons To Consider A Consultant:
Here is the thing. If you are reading this, then you are probably considering some help. Senior level consultants have a vast range of experiences to guide you to what your agency needs. Let’s looks at 5 different ways a consultant can help you reach your potential:

Recruitment/ Retention: 
Sometimes we have been doing recruitment the same way for a very long time. What was once successful may no longer be the case today. Our agencies currently are working with Baby Boomers, Gen X, Gen Y, Gen Z, and Millenials all in the same workplace. To think that retention practices are the same today as when it was just the Baby Boomers and Gen X’s is not realistic.
Marketing/ Boosting Referrals:
 Many times agencies do not have a true targeted marketing plan. You need to analyze what you are doing today that really works and what doesn’t. Many times the same traditional marketing sources are targeted by every home health, hospice and private duty out there. If you don’t have something that truly differentiates you, then you might be wasting marketing dollars. Consider non-traditional referral sources within your community that may not know about what you have to offer.
Clinical Training: Have you lost a lot of money on ADR denials? Are clinicians not documenting the information you need yo cover yourself at audit? Are you missing dollars because Oasis is not being filled out accurately. Do all clinical disciplines function within full scope of practice to prevent extra visits being made unnecessarily? Are you a start-up with newer clinical staff and need someone to show the clinicians the documentation “ropes”.

Operational Flow:
If you are knee deep in the day-to-day, you may not see where operations can be more efficient. You may not know where or how to do things more efficiently. For example, how many employees have their “hands” on an admission until the nurse is ready to do the admit? Does the number actually hinder your ability to admit the patient sooner?

Outsourcing Needs: 
Sometimes, the most cost-effective and operationally sound decision in your agency is to outsource certain aspects of your business. In many agencies, ICD 10 coding is done in-house. This may be done by a non-certified coder who also functions in other roles within your agency. Outsourcing ICD 10 coding can often get agencies $500 or more per episode in reimbursement on Medicare patients when using certified coders. Same things goes for Oasis. If you don’t have any looking over Oasis and you don’t utilize a sweeper, you will often miss legitimate chances for reimbursement you are due for the patient. Based on your operational flow, billing may be done more efficiently and be more cost-effective if outsourced. You need to know and understand what opportunities are there for your agency.

Kenyon Homecare Consulting Can Help:
At Kenyon Homecare Consulting, we can help you function more efficiently and work towards better clinical and financial outcomes. Call us at 206-721-5091 or contact us online to see how we can help you reach your goals and maximize your potential. We have senior associates with expertise in all backgrounds including clinical, financial, billing, and operations.

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Today, this article will look at little different than out typical articles. We all know the costs of losing employees and trying to hire and train new ones. It is exhausting and expensive. So, we think about our wages and benefit packages all the time. What can we do differently that makes people stay? We can’t change the job and we don’t want to keep people that don’t like the work itself. So, how do we acknowledge employees in a way that is valuable to them and that our businesses can afford to do? 5 Things To Consider About Employee Recognition At Your Christmas Party: 1. Years of Service: These can be based on milestone work anniversaries (5, 10, 15 yrs, etc.). If a person has been at your agency 11 years, you pull them up and acknowledge them in the group of employees who have been there at least 10 years up until the time they hit the 15 years landmark. This way longevity is recognized yearly. 2. Special Employee awards: Now, this may be difficult if your staff is very small, but acknowledge the employee who has gone the extra mile in the job they do. Tell the story. The employee needs to know when the employer is proud of the work that has been done. Consider a plaque or certificate. Don’t minimize the value of the employee having them to display. 3. Acknowledge all employees in the mix: Because we are a clinical industry, the administrative staff is often overlooked on day-to-day operations. Ultimately, don’t miss the chance to acknowledge the employee who was able to catch billing errors or collect on a large account. Staff doesn’t like to hear about money, but those types of collections keep Christmas bonuses in place! So, make sure the other staff knows the accomplishments of the finance department or the office manager that every caller loves to speak to. Don't ever forget the IT staff that is on call more than any clinical person in your agency! 4. Letters from the administration: Add a personal note to your staff either collectively or individually depending on the size of your agency. If you are larger, there are employees you don’t often see or get to talk to on a regular basis, so take the time so send a note with that Christmas bonus. 5. Consider the Christmas bonus: Listen, some of you can afford to do substantial monetary bonuses and that is fantastic. However, if you are not in that position, consider something in its place. Maybe small gas cards go with the letter from administration. With the cost of groceries, consider something that helps with the costs of daily living for employees. Big box gift cards in your area will always be used. You may do a lot of these things on a yearly basis to employees. All this being said, it doesn’t mean there aren’t reasons for acknowledgement throughout the year. However, your annual Christmas party is a good way to do it collectively. Between your annual party, write the individual cards to employees when you hear a patient interaction worthy of praise. Or, maybe you buy a gas card for the employee who has picked up extra shifts and always shows up on time. Ultimately, employees will feel valued. You will not regret the time, effort, and energy put into these efforts. Merry Christmas! If you want help with recruitment and retention strategies for your agency, please call Kenyon Homecare Consulting at 206-721-5091 or contact us online today.