Do You Need To Hire A Consultant For Your Agency Start-Up? Don't Try To Save A Few Dollars Now And End Up Pulling Your Hair Out Later Because Your Mistakes Keep You From Starting!

August 27, 2021
What Does A Consultant Bring To Your Table?
When thinking about the cost of consulting services, new agencies often think utilizing those services will cost too much. Let's look at what consulting brings to the table and how much it can potentially cost you if you don't use it.  As we consider all these items, you must also look at what time and money it would take you to complete these items without any help. 
  1. Rules and Regulations:   Many don't realize how much regulatory over sight goes into community based services. We have often heard from providers that initially they thought it was more about the caregivers providing the services and basically the agency billing. There was a disconnect about the infection control measures, supplies, training, and documentation requirements that go into a new agency. A consultant knows these regulations very well having worked throughout the US with agencies on understanding where to find the guidelines and how to comply with them. Getting to this point independently can be very difficult and providers often don't know they didn't properly apply regulation until survey time. By then,  they have incurred more cost to continue care that is not reimbursed. 
  2. Policy Manuals:  This goes hand-in-hand with your regulations. Creating a brand new policy manual is cumbersome and takes a ton of time. Many of the consultants you hire have policy and procedure manuals that already have all the regulations written for accreditation and non-accreditation. Your only work to do is to customize it online so everything fits your agency. For instance, your line of authority will be in the manual you receive from your consultant, but you will just need to put position titles in place so that line of authority fits your agency. 
  3. Software: Consultants work with different EMR systems and have connections to billing contacts. You will be able to make a more informed choice regarding your clinical and financial software and receive tips to help to set it up correctly. 
  4. Clinical Review:  Once you have patients on board, you need someone to review documentation to see if frequencies have been followed, orders have been appropriately written/ signed, and everyone has followed the plan of care appropriately. This includes compliance with recertification, Oasis, discharge and transfer summaries, Hospice CTIs etc. Making sure you know what you are missing is extremely important. 
  5. Mock Surveys:  Many consultants have vast experience and expertise when it comes to survey processes. Investing in a mock survey will help you understand the routine of the survey and how it will proceed with a surveyor on site. However, the consultant will be objective and then educate you on what needs adjusted prior to your live survey from the accrediting body or state agency. This is the entire picture put together from clinical to operations and human resources. Without a mock survey, agencies often don't receive certification on the first or second survey effort. This means multiple additional surveys as well as continued care to patients and employees on your dime because you can't bill yet. 
Let Kenyon Homecare Consulting Help You!
At Kenyon Homecare Consulting, we have consultants located throughout the US to help you start your agency the right way. We have individual consulting for hire as well as items such as policy manuals that can be purchased separately. We also have start-up packages that will get your marketing materials and insurance costs covered as well as unlimited consultant access to help you meet your goals. Call us today at 206-721-5091 or contact us online to see how we can help you start on off on the right foot!

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competitive
strategy
By Ginny Kenyon July 4, 2026
In an increasingly competitive healthcare and senior care landscape, providers are constantly searching for ways to differentiate themselves. Families looking for care, and the hospital discharge planners who guide them, are no longer satisfied with generic promises of "quality service" and "compassionate staff." They want proof of specialized capability. One of the most effective yet often overlooked ways to grow in this sector is to provide caregiving staff with thorough training in chronic disease care. In addition to improving patient outcomes and reducing hospital readmissions, this training also serves as a powerful marketing advantage and sales driver. Here is how turning your caregiving team into specialized chronic disease experts transforms your market positioning and accelerates revenue growth. 1. Transforming Specialized Care into a Unique Selling Proposition (USP) Most care agencies and senior living communities market themselves using the same language: "assistance with daily living," "meal preparation," and "medication reminders." When everyone says the same thing, care becomes a commodity, and pricing becomes the only differentiator. By equipping caregivers with advanced training in prevalent chronic conditions—such as Alzheimer’s/dementia, Parkinson’s, Congestive Heart Failure (CHF), Chronic Obstructive Pulmonary Disease (COPD), and Diabetes—you shift your brand positioning from a general utility to a specialized medical solution . The Marketing Edge: Your marketing materials transition from passive descriptions of tasks to authoritative statements of capability . Instead of advertising "we help with seniors," you can market "specialized, evidence-based care protocols for advanced Parkinson's management." 2. Building High-Value B2B Referral Pipelines The lifeblood of senior care sales is the professional referral pipeline—hospital discharge planners, social workers, physicians, and elder law attorneys. These professionals risk their own reputation when they recommend a care provider. Discharge planners, in particular, are intensely focused on preventing 30-day hospital readmissions , a metric heavily tied to hospital funding and penalties. The Sales Edge: When your sales team meets with a hospital transition manager, they aren't just dropping off brochures and lip balm. They are presenting a clinical solution. The Pitch: "Our staff, nurses, PT, and Home Care Aides undergo a rigorous 8-hour certification program specifically for CHF symptoms, care, and tracking. We actively monitor daily weights and fluid retention to catch exacerbations before they require an ER visit." This level of specificity builds immediate trust, establishing your organization as a preferred partner capable of handling high-acuity, complex cases that other agencies might turn away. 3. Creating Authentic Trust in B2C Digital Marketing When a family member realizes their loved one needs help, their first stop is almost always a search engine. They aren't looking for broad corporate statistics; they are looking for answers to specific, frightening problems (e.g., "How do I stop my dad with dementia from wandering at night?" ). In-depth staff education provides a goldmine of content for inbound marketing strategies: Expert Content Marketing: You can leverage your staff's training to create highly targeted blog posts, downloadable care guides, and educational webinars. Thought Leadership: By hosting free community seminars on managing chronic conditions, you position your brand as the local authority. When families are ready to transition from self-care to professional care, your organization is already their trusted advisor. 4. Shortening the Sales Cycle Through Consultative Selling The consumer sales process in senior care is deeply emotional and fraught with guilt, anxiety, and confusion. Families are often in crisis mode. A standard salesperson who only speaks about room dimensions or hourly rates will struggle to close the deal. When your sales representatives are backed by a highly trained clinical and aide staff, the sales discovery call morphs into a clinical consultation . Traditional Sales Approach: Focuses on features, schedules, and pricing "We can send a caregiver on Tuesdays and Thursdays for four hours to help your mother clean and cook." Consultative, Education-Backed Approach: Focuses on disease progression, symptom management, and quality of life. "Because your mother is dealing with advanced COPD, our caregivers are trained to recognize early signs of respiratory distress, manage energy conservation techniques during bathing, and ensure proper oxygen optimization." The latter approach instantly alleviates family anxiety. It proves that you see their loved one as a person with specific medical needs, not just a line item on a ledger, effectively neutralizing price sensitivity and shortening the time it takes to sign a contract. 5. Maximizing Lifetime Value (LTV) and Word-of-Mouth In senior care, the best marketing is a glowing testimonial from a relieved family. In-depth chronic disease education directly correlates with higher client satisfaction and longer length of stay (or care retention). Preventing Care Burnout: Caregivers who lack training get overwhelmed by the behavioral or physical symptoms of chronic diseases, leading to high staff turnover and disrupted care. Trained caregivers handle difficult symptoms with confidence and skill. The Ripple Effect: Stable, high-quality care leads to happy families. Happy families write powerful 5-star online reviews and passionately recommend your services to friends and neighbors, creating an organic, self-sustaining sales loop. Conclusion: Education as an Investment, Not an Expense In-depth chronic disease education for caregiving staff should never be viewed as a mere regulatory compliance box to check. It is a foundational business strategy. By investing in the clinical intellect of your frontline workforce, you feed your marketing engine with authentic, high-value content, arm your sales team with an undeniable competitive advantage, and build a brand reputation that commands premium pricing. In a crowded market, the most educated care team wins the deepest trust—and ultimately, the client. At Kenyon Homecare Consulting , we focus on high-quality home care, home health, and hospice services. In doing so, we provide in-depth chronic disease education on the conditions that affect our clients population the most. If you are interesting in development of a true competitive advantage, visit Kenyon's Chronic Disease University for your educational needs. Call us at 206-721-5091 or at gkenyon@kenyonhcc.com with any questions.
Accuratesurvivaltool
By Ginny Kenyon July 1, 2026
The "ripple effects" of the Patient Driven Grouping Model (PDGM) payment overhaul has fundamentally altered how agencies operate, staff, and survive in 2026.
Success
By Ginny Kenyon June 23, 2026
The "coder" role has evolved into a "Clinical Documentation Integrity" role. Certification in ICD-10 and OASIS bridges the gap between the bedside and the claim.
SWOTanalysis
By Ginny Kenyon June 23, 2026
For home health administrators, a SWOT Analysis is a critical survival tool that allows agencies to assess internal capabilities and analyze the external market.
Letterofintent
By Ginny Kenyon June 18, 2026
Below is a professional LOI template for joining an insurance network designed to emphasize operational readiness, clinical expertise, and geographic need.
insurance credentialing
By Ginny Kenyon June 16, 2026
Insurance credentialing can be complicated. Whether you are new the industry or independent provider, here are 6 steps to help you successfully through the process.
breaking the bank
By Ginny Kenyon June 12, 2026
For agencies in 2026, Medicare home health is a labyrinth of costly red tape. Regulatory complexity has become one of the single greatest barriers to efficiency.
silver tsunami
By Ginny Kenyon June 9, 2026
Silver Tsunami- by 2030, 1 in every 5 Americans will be of retirement age. With an unprecedented rise in chronic illness the demand for home health services is huge.
Education improves inpact
By Ginny Kenyon June 6, 2026
In 2026, the management of chronic diseases such as diabetes, hypertension, and heart failure moved away from a reactive "wait-and-see" model to a 24/7 proactive ecosystem. Driven by Artificial Intelligence (AI) and the Internet of Medical Things (IoMT) , technology is no longer just a tool for tracking data—it is a "co-pilot" for both patients and clinicians. By analyzing thousands of data points in real-time, AI can effectively turn the patient's home into a sophisticated clinical hub. 1. Predictive Analytics: Seeing the Crisis Before It Starts The most transformative use of AI in 2026 is its ability to identify subtle patterns that human clinicians might miss. Machine learning models now achieve 93% to 97% accuracy in detecting early signs of health deterioration , such as heart attacks or sepsis, often before symptoms even appear. Early Warning Systems: For patients with heart failure, AI can detect gradual weight gain or changes in respiratory rate that signal fluid buildup. Risk Stratification: Predictive models analyze years of electronic health records (EHRs), genomic data, and lifestyle factors to flag "high-risk" patients months in advance, allowing for preventive interventions that reduce emergency room visits by up to 40% . 2. The Evolution of Remote Patient Monitoring (RPM) RPM in 2026 has moved beyond basic blood pressure cuffs. The integration of AI has created a "continuous monitoring" environment that is non-invasive. Contactless Vitals: Using ordinary cameras and AI-based analysis, systems can now estimate heart rate, respiratory rate, and blood pressure trends without the patient needing to wear a single device. Smart Wearables: Devices like smart rings and biosensor patches continuously track glucose levels, inflammation markers, and heart rate variability . If a threshold is crossed, the AI automatically alerts the medical team or triggers an emergency response . Adherence and Engagement: AI-driven smart dispensers and virtual assistants ensure medication compliance by providing personalized reminders and alerting caregivers if doses are skipped. AI vs. Traditional Chronic Management (2026) Data Collection Traditional Care (Pre-2025): Episodic (at office visits) AI-Enhanced Care (2026): Continuous (24/7 real-time) Diagnosis Traditional Care (Pre-2025): Reactive (responding to symptoms) AI-Enhanced Care (2026): Proactive (predictive patterns) Treatment Traditional Care (Pre-2025): Standardized/Protocol-based AI-Enhanced Care (2026): Hyper-personalized/Precision-based Readmission Risk Traditional Care (Pre-2025): High (post-discharge gaps) AI-Enhanced Care (2026): Reduced by up to 38% 3. Combating Clinician Burnout with "Ambient AI." While patients benefit from better care, healthcare providers are using AI to solve the administrative "paperwork crisis." Ambient Scribing: AI "scribes" now listen to patient encounters and automatically generate clinical notes , reducing the time clinicians spend on documentation and allowing them to focus entirely on the patient. Triage and Workflow: AI systems triage incoming data from thousands of RPM devices, only alerting doctors to the cases that require immediate human attention. This allows small primary care practices to manage larger patient volumes more effectively . 4. Challenges: Ethics and the Digital Divide Despite these advances, the adoption of AI in 2026 faces significant hurdles. Data Privacy: Using synthetic data (artificial datasets that mimic real patient data) is becoming a standard way to train AI while protecting individual privacy. Algorithmic Bias: There is an ongoing effort to ensure that AI models do not widen existing healthcare disparities by being trained on non-representative data. Trust: Clinicians and patients alike must navigate the "black box" of AI, learning to trust recommendations while maintaining human oversight for critical medical decisions. In 2026, technology will have effectively moved chronic disease management out of the clinic and into the "smart home." While the human-doctor relationship remains central, AI provides an invisible safety net that will ensure a minor health fluctuation doesn't turn into a major medical crisis. If you are not educating all your staff, nurses, therapists, and yes, aides as well as using current AI-integrated EMRs, you are already far behind the curve. If you need assistance with education, Kenyon HomeCare Consulting has DSHS-certified, Online Chronic Disease Education . If you need assistance, call 206-721-5091 or email gkenyon@kenyonhcc.com . WE ARE HERE TO HELP!
Costly mistakes
By Ginny Kenyon June 3, 2026
The patient's clinical picture must match the data provided to CMS. Here are the most frequent scoring errors found in OASIS, along with how to avoid them.